Finance and General Purposes 08/07/25

F&GP Quedgeley Community Centre 7.30pm Committee Room

FINANCE AND GENERAL PURPOSES COMMITTEE AGENDA

 

Cllr Tina Wnukowska                                      Cllr Wilcox

Cllr N Lee                                                        Cllr Pearce

Cllr B Smith                                                     Cllr Ranford

Cllr Powell

Cllr J McAllan

 

You are SUMMONED to attend a meeting of the Finance and General Purposes Committee in the Committee Room at Quedgeley Community Centre on Tuesday 8^th July 2025 at 7.30pm

Jacquie Webster                                                         Dated: 1^st July 2025

Town Clerk & RFO

AGENDA

1. To Elect a Chair

 

To note apologies if any.

 

3. Declarations of Interest.

To note any declarations of personal and/or prejudicial interests in relation to items on the agenda.

 

4. To Approve the Minutes dated – 6^th May 2025

 

5. To report on previous actions set on 6^th May 2025

       F.026/25-26 – Risk Management Document

       F.032/25-26 – Local Government Reorganisation

                     

6. Correspondence

Thank you letter from Read with Me

     

7. To Note the following Accounts Paid by means of electronic banking and Debit Card Payment for £500.00 or over prior to the publication of the Agenda.

 

M&D Property – R&A/QCC/WSC/KCC/KSP/QTC	£3780.60	BACS	Groundsman and Handyman Contract
D Jones – QTC	£750.00	BACS	Burial preparation
Anderson Recruitment – QTC	£579.00	BACS	Staff Temp costs
Nisbets.co.uk – WSC	£599.98	BACS	Water Boiler
Tyler Hearn – KCC	£3114.98	BACS	Phase 1 painting
Aquasafe – QTC	£2574.00	BACS	Legionella contract
Read with Me – S137	£500.0	BACS	Grant Award
Intocleaning – QTC	£2812.53	BACS	Staff cleaning costs
The Property Centre – QTC	£7252.36	BACS	Office Rental/Service Charges & Electricity costs
SW Hygiene- KCC	£648.24	BACS	Hygiene contract
HMRC – QTC	£3558.23	BACS	Tax & NI
S Merrett Services – WSC	£7200.00	BACS	End of season ground maintenance contribution
Ian Soule – KSP	£819.00	BACS	Ground Maintenance
Intocleaning – QCC	£2829.86	BACS	Cleaning costs
Intocleaning – QCC	£2969.28	BACS	Cleaning costs
The Property Centre – QTC	£6800.92	BACS	Office Rental Fees
Neptune – WSC	£910.08	BACS	Underfloor heating repairs
Blakedown Sport – WSC	£87225.60	BACS	Astro replacement
Iain Selkirk – QTC	£500.00	BACS	Audit fees
Gloucester City Council – KCC	£1250.00	BACS	Rental fee
HMRC – QTC	£3301.19	BACS	Tax & NI
Neptune – QCC	£750.00	BACS	TMV work for legionella
Mutts Butts – QTC	£1316.00	BACS	Dog Bags
M&D Property – QTC/KCC/QCC/KSP/WSC/R&A	£4096.16	BACS	Handyman and Grounds maintenance contract
Entrance Supplies – QCC	£1740.00	BACS	Automated door repairs
E Nowell – WSC	£1000.00	BACS	Refund as incorrect payment made

 

To note bank transfers

QTC Current Account – Community Pantry	£1500.00	Transfer	Transfer of Community Support Budget to Community Pantry – annual transfer
General Reserves – Astro contingency	£2000.00	Transfer	Annual transfer from precept to Astro Reserves as contingency
General Reserves – QCC contingency	£2000.00	Transfer	Annual transfer from precept to QCC contingency account.
General Reserves – Business Account	£50000.00	Transfer	Transfer of precept
CIL – Business Account	£87225.60	Transfer	Transfer from CiL monies for Astro replacement

*Payments under £500.00 are provided by means of the Scribe Pay Schedule and noted under Agenda Item 8*.

8.     To Note the following Accounts Paid by cheque prior to the Publication of the    Agenda for £500.00 or over.

            None at the time of the agenda.

 

9. To approve the following Accounts Paid, for payment and any other accounts received since publication of the agenda for £500.00 – to be confirmed at the meeting.

 

10. Accounts/Budget Progress 2024/25

• Noting of Bank Reconciliation May & June 2025
• Overview of expenditure
• Stats on Income generated from Hiring of Community Centres and Sports

Centres

11.   To consider and agree Risk Management Document *attached*

 

12.   To consider and agree expenditure not exceeding £761.23 for annual Tractor

           Insurance

 

13.  Items from Recreation & Amenities Committee:

Report by Committee Chair for information only

 

14.   Items from Planning & Development Committee:

Report by Committee Chair for information only

 

15.   Items from Community Buildings Committee:

Report by Committee Chair for information only

 

16.  Further Business for Referral:

To consider any matters to be referred to Council or another Committee.

17.  Date of Next Meeting – Monday 4^th August 2025 at 7.30pm.