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Quedgeley Town Council

Finance and General Purposes

FINANCE AND GENERAL PURPOSES COMMITTEE AGENDA

 

Cllr Tina Wnukowska                                      Cllr Wilcox

Cllr N Lee                                                        Cllr Pearce

Cllr B Smith                                                     Cllr Ranford

Cllr Powell

Cllr J McAllan

 

You are INVITED to attend a meeting of the Finance and General Purposes Committee in the Committee Room at Quedgeley Community Centre on Monday 4th August 2025 at 7.30pm

Jacquie Webster                                                         Dated: 29th July 2025

Town Clerk & RFO

AGENDA

  1. To Elect a Chair

 

To note apologies if any.

 

  1. Declarations of Interest.

To note any declarations of personal and/or prejudicial interests in relation to items on the agenda.

 

  1. To Approve the Minutes dated – 6th May 2025

 

  1. To report on previous actions set on 6th May 2025

       F.026/25-26 – Risk Management Document

       F.032/25-26 – Local Government Reorganisation

                     

  1. Correspondence

Thank you letter from Read with Me

Lloyds Bank – Notice Account

     

  1. To Note the following Accounts Paid by means of electronic banking and Debit Card Payment for £500.00 or over prior to the publication of the Agenda.

 

M&D Property – R&A/QCC/WSC/KCC/KSP/QTC £3780.60 BACS Groundsman and Handyman Contract
D Jones – QTC £750.00 BACS Burial preparation
Anderson Recruitment – QTC £579.00 BACS Staff Temp costs
Nisbets.co.uk – WSC £599.98 BACS Water Boiler
Tyler Hearn – KCC £3114.98 BACS Phase 1 painting
Aquasafe – QTC £2574.00 BACS Legionella contract
Read with Me – S137 £500.0 BACS Grant Award
Intocleaning – QTC £2812.53 BACS Staff cleaning costs
The Property Centre – QTC £7252.36 BACS Office Rental/Service Charges & Electricity costs
SW Hygiene- KCC £648.24 BACS Hygiene contract
HMRC – QTC £3558.23 BACS Tax & NI
S Merrett Services – WSC £7200.00 BACS End of season ground maintenance contribution
Ian Soule – KSP £819.00 BACS Ground Maintenance
Intocleaning – QCC £2829.86 BACS Cleaning costs
Intocleaning – QCC £2969.28 BACS Cleaning costs
The Property Centre – QTC £6800.92 BACS Office Rental Fees
Neptune – WSC £910.08 BACS Underfloor heating repairs
Blakedown Sport – WSC £87225.60 BACS Astro replacement
Iain Selkirk – QTC £500.00 BACS Audit fees
Gloucester City Council – KCC £1250.00 BACS Rental fee
HMRC – QTC £3301.19 BACS Tax & NI
Neptune – QCC £750.00 BACS TMV work for legionella
Mutts Butts – QTC £1316.00 BACS Dog Bags
M&D Property – QTC/KCC/QCC/KSP/WSC/R&A £4096.16 BACS Handyman and Grounds maintenance contract
Entrance Supplies – QCC £1740.00 BACS Automated door repairs
E Nowell – WSC £1000.00 BACS Refund as incorrect payment made
D Jones – QTC £750.00 BACS Burial Plot
M&D Property – WSC/KCC/KSP/QCC/R&A/QTC £3830.28 BACS Handyman and Grounds maintenance contract
The Property Centre – QTC – reimbursed from CBRE and repaid to Property Centre £5992.15 BACS Office Rental/service charges
Rafal Pracz – QTC £16030.00 BACS Renovation fees for empty property for lease at Quedgeley Community Centre
HMRC – QTC £3274.36 BACS Tax & NI
Kompan – R&A £6813.03 BACS New play equipment Druids Oak

 

To note bank transfers

QTC Current Account – Community Pantry £1500.00 Transfer Transfer of Community Support Budget to Community Pantry – annual transfer
General Reserves – Astro contingency £2000.00 Transfer Annual transfer from precept to Astro Reserves as contingency
General Reserves – QCC contingency £2000.00 Transfer Annual transfer from precept to QCC contingency account.
General Reserves – Business Account £50000.00 Transfer Transfer of precept
CIL – Business Account £87225.60 Transfer Transfer from CiL monies for Astro replacement
Earmarked capital reserves – QTC Current Account £16030.00 Transfer Transfer from earmarked capital reserves to current account for renovation works at empty building at Quedgeley Community Centre.
General Reserves – Business Account £50000.00 Transfer Transfer of precept

*Payments under £500.00 are provided by means of the Scribe Pay Schedule and noted under Agenda Item 8*.

  1.     To Note the following Accounts Paid by cheque prior to the Publication of the    Agenda for £500.00 or over.

            None at the time of the agenda.

 

  1. To approve the following Accounts Paid, for payment and any other accounts received since publication of the agenda for £500.00 – to be confirmed at the meeting.

 

  1. Accounts/Budget Progress 2024/25
  • Noting of Bank Reconciliation May, June & July 2025
  • Overview of expenditure
  • Stats on Income generated from Hiring of Community Centres and Sports

Centres

  1.   To consider and agree Risk Management Document *attached*

 

  1.   To consider and agree expenditure not exceeding £761.23 for annual Tractor

           Insurance

 

  1.   To consider and agree expenditure not exceeding £2271.00 per annum for 5 year

          H&S contract renewal with Worknest.   

 

  1.   To consider F&GP committee start times for 2026

 

  1. Items from Recreation & Amenities Committee:

Report by Committee Chair for information only

 

  1.     Items from Planning & Development Committee:

Report by Committee Chair for information only

 

  1.     Items from Community Buildings Committee:

Report by Committee Chair for information only

 

  1.    Further Business for Referral:

To consider any matters to be referred to Council or another Committee.

  1.    Date of Next Meeting – Monday 1st September 2025

 

 

Documents

Committees

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